Update: At the 26th GST Council meeting, it has been decided to implement he inter-state e-way bill from 1st April, 2018. For intra-state movement, the e-way bill will be rolled out in a phased manner starting from 15th April, 2018, such that all states are covered by 1st June, 2018.  

However, stay prepared with Tally.ERP 9 and manage your E-way bills easily. Know More

In our last blog, we had discussed about the need for any business which requires an e-way bill, to maintain its business data, with regards to products, customers, suppliers and transporters in the form of masters on e-way bill portal. We also understood how to create and manage product masters in e-way bill portal. In this blog, we will understand how can you create and manage your customer, supplier and transporter masters under e-way bill portal.

The procedure to manage e-way bill masters is pretty much the same. All you need to do is:

  • Log on to ewaybill.nic.in
  • Enter your User Name and Password, then the Captcha Code, and then click “Login”, as shown in the picture below:

customer-e-way-bill-1

  • On successful authentication of your credentials, the main menu of the e-way bill portal will open up. On the left hand side, click the option “Masters”, as shown below:

customer-e-way-bill-2

Customer Masters on E-Way Bill

In order to create e-way bill masters for your clients or customers, follow the steps listed below:

  • Click on “My Masters” as shown in the image above, and select the sub-option “Clients”, as shown below:

customer-e-way-bill-3

  • On doing so, the following screen will be displayed, with the “GST Registered” option selected by default:

customer-e-way-bill-4

  • In case you go ahead with the “GST Registered” option, you will need to fill in the “Customer GSTIN” field
  • Click “Submit”
  • Once you do that, the system will show you the customer details at the bottom of the box.
  • Once you have selected the customer, a combo box will appear, as shown below:
    customer-e-way-bill-5

    • Business Place: If the GSTIN holder has additional places of business, then both main and additional places of businesses will be available in the drop-down menu. You can select the location which is required for you
    • Approximate Distance (in KM): For each business place you select, you need to feed in the approximate distance in KMs.
    • In case you need to select additional places of business, you may click on the “+” button at the bottom of the page, add another “Business Place” and correspondingly feed in “Approximate Distance (in Km)”
    • Click “Submit” at the bottom of the page
  • In case you go ahead with the “GST Unregistered” option, the following screen will be displayed:

customer-e-way-bill-6

  • You need to feed in the following fields:
    • State (Select from the drop-down menu)
    • Name
    • Address
    • Place
    • PIN Code
    • Mobile Number
    • Email ID
    • Approximate Distance (in KM)
  • Click “Submit”
  • Once you have submitted your client or customer details, the portal will validate the entered values. If there is an error, an appropriate error message will pop-up. If all is well, the portal will save the customer master. You can then repeat the same procedure for all your other clients or customers.

Supplier Masters on E-Way Bill Portal

For creating e-way bill masters for your suppliers, you may click on “My Masters” on the main menu, and select the sub-option “Suppliers”, as shown below:
customer-e-way-bill-7
As mentioned above, the procedure for managing e-way bill masters for your supplier masters is exactly the same as your customer masters. You can follow, the above prescribed steps and set-up your supplier masters as well.

Transporter Masters on E-Way Bill Portal

In order to set up e-way bill masters for your transporters, follow the steps listed below:

  • Click on “My Masters” as shown in the image above, and select the sub-option “Transporters”, as shown below:

customer-e-way-bill-8

  • On doing so, the following screen will be displayed:

customer-e-way-bill-9

  • Fill in the “Transporters No.” and Click “Submit”
  • On doing so, the system will allow you to select your desired transporter by name
  • For each transporter that you configure, you can select the “Business Place” details, which is available in the drop-down menu. In case the transporter has an additional place of business you can add and select the same using the “+” button.
  • Click “Submit” at the bottom of the page

Configuring your party masters i.e. customers, suppliers and transporters e-way bill masters in e-way bill portal, is thus a seamless process on the e-way bill portal, which is bound to save you a lot of time and effort and help you avoid errors while generating e-way bills.

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Pramit Pratim Ghosh

Author: Pramit Pratim Ghosh

Pramit, who has been with Tally since May 2012, is an integral part of the digital content team. As a member of Tally’s GST centre of excellence, he has written blogs on GST law, impact and opinions - for customer, tax practitioner and student audiences, as well as on generic themes such as - automation, accounting, inventory, business efficiency - for business owners.